Bids

Geotechnical Engineer Request for Qualifications

The City of Rich Hill, Missouri, is requesting for qualifications from interested engineering firms to provide geotechnical engineering services to the City.  The selected firm will assist the City with engineering services related to streets, culverts, water reservoir levee, river levee, and other geotechnical projects that may require engineering guidance, as well as seeking grants related to the same.  It is anticipated that this RFQ process will result in a three-year agreement between the City and the selected engineering firm.  Responses to this RFQ must be received by 5:00 PM on Monday, June 8, 2020.  Responses must be submitted to:

City Clerk

120 N. 7th St.

Rich Hill, MO  64779

Late responses will not be accepted.  Firms will be reviewed based on the following criteria:

  1. The specialized experience and technical competence of the firm with respect to the type of services being requested;
  2. The capacity and capability of the firm to perform the work in question, including specialized services, within the time limitations fixed for the completion of the project;
  3. The past record of performance of the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules; and
  4. The firm’s proximity to and familiarity with the area in which the project is located.

Please direct any questions to City Clerk Casey Crews at (417) 395-2223 or cityclerk@richhillmo.com.

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Solid Waste Removal Request for Proposals

The City of Rich Hill, Missouri (“City”), is seeking proposals from qualified providers for the following project:

SOLID WASTE REMOVAL

Statement of Intent

The City intends to enter into an agreement with a contractor to collect, remove, and dispose of solid waste within the City of Rich Hill for an initial term of one (1) year, with an option to extend said agreement for an additional five (5) years by mutual agreement of the City and the contractor.

Scope of Work

The services to be provided by the contractor shall be in accordance with the Solid Waste Service Requirements, which is attached as Exhibit A and incorporated by reference.

Submittal of Proposals

Proposals must be submitted to:

City Clerk

120 N. 7th St.

Rich Hill, MO  64779

Proposals must be submitted by 5:00 PM on Monday, June 8, 2020.

Proposals must be submitted in a sealed envelope clearly marked with “Solid Waste Removal” with the contractor’s name clearly and legibly marked on the outside.

Products and prices included in the proposals may not be withdrawn after the proposals are opened without the express written consent of the City.

All proposals will be publicly opened at the regular Board of Alderman meeting at City Hall on Wednesday, June 10, 2020. The City reserves the right to reject any and all proposals.

Requirements for Proposals

Federal Work Authorization Program and Proof of Lawful Presence

  • Contractors  are informed that pursuant to Section 285.530, RSMo., as a condition of the award of any contract in excess of five thousand dollars ($5,000.00), the successful contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection to the contracted services.
    • E-Verify is a qualified federal work authorization program.  Additional information about E-Verify can be found at www.uscis.gov/everify.
  • Contractors shall also sign and submit with their proposals an affidavit affirming that they do not and will not knowingly employ any person who is an unauthorized alien in connection to the contracted services.

City Business License Requirement

Contractors are informed that the successful contractor will be required to hold a valid business license issued by the City of Rich Hill pursuant to City Code.

Insurance Requirements

Contractors are informed that the successful contractor will be expected to indemnify and hold harmless the City from any and all liability, obligations, suits, costs of defending suits, or damages resulting from the negligent act or omission of the contractor, its agents, or employees in the performance of the contract with the City.

Contractors are further informed that the successful contractor will be required to obtain and maintain insurance coverage in satisfaction of Chapter 287 and Section 537.610, RSMo., which shall contain an endorsement, addendum, or rider amending the general liability policy to include the City as an additional insured, for the following types of insurance and in the following minimum amounts for the year 2020, and thereafter adjusted annually by the Missouri Department of Insurance:

  • Workmen’s Compensation Insurance
    • A policy in compliance with Chapter 287, RSMo., the Missouri Workers’ Compensation Act
  • Comprehensive General Liability
    • Bodily injury, including death           
      • $435,849 per person; $2,905,664 per occurrence
    • Property Damage                   
      • $435,849 per person; $2,905,664 per occurrence
  • Comprehensive Automobile Liability
    • Bodily injury, including death           
      • $435,849 per person; $2,905,664 per occurrence
    • Property Damage                   
      • $435,849 per person; $2,905,664 per occurrence

United States and Local Products Preference

Contractors  are informed that the Missouri Domestic Products Procurement Act (Sections 34.350 to 34.359, RSMo.) requires manufactured goods or commodities used and supplied in the performance of a contract for construction, alteration, repair, or maintenance of any public works, which contract is valued at $25,000 or more, to be manufactured or produced in the United States.

Contractors are further informed that the City has adopted a preference for local businesses per its Procurement Policy, a copy of which policy is available upon request to the City Clerk; consequently, the award of contracts for materials and supplies and also for labor will be made in accordance with that policy.  Furthermore, the successful contractors will be required to abide by the City’s policy in completing the work.

General Provisions Related to the RFP Process

Substitute Materials or Work

Substitute materials or work shall not be permitted and proposals submitted that do not correspond to the specifications issued with the RFP will be rejected as non-responsive.

Reservation of Rights

The City reserves the right to accept or reject any or all proposals, to waive any technicalities in the RFP process, to award any proposal or portion of a proposal which is deemed to be the most advantageous to the City, and to make any investigations as are deemed necessary to determine the ability of a contractor to perform the work.

Errors and Omissions by the City

No contractor shall be permitted to use to his or her advantage any error or omission in this RFP or related specifications.

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Casey Crews, City Clerk

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Date               

EXHIBIT A

SOLID WASTE SERVICE REQUIREMENTS

  1. Contractor shall be granted a license to collect, remove, and dispose of all solid waste within the City of Rich Hill, Missouri, for a term of one (1) year, with an option to extend the license by agreement for an additional five (5) years by written approval of both parties prior to such extension taking effect.
  2. Contractor shall furnish all labor, vehicles, tools, equipment, facilities, and all other necessary means to efficiently complete the services granted by aforementioned license at an agreed upon rate.
  3. Contractor shall provide a standard procedure for effectuating waste pick-ups that fall on holidays, as well as standard procedure for remedying missed waste pick-ups due to inclement weather or other reasonably similar causes.
  4. Contractor shall indemnify and hold harmless the City from any liability, claim for damage, or cause of action which may be sustained or asserted against the City as a result, directly or indirectly, or in any other manner, of the performance of failure of performance on the part of Contractor.
  5. Any agreement reached between the City and Contractor shall not be assignable or transferable by Contractor, and no service shall be performed for the City by a sub-contractor or third party on behalf of Contractor, without written consent of the City.
  6. Contractor shall extend service to new or additional units immediately upon request for service from the City or from owner/occupier of such residential unit.  The Contractor shall provide this extension of service for the same unit price as specified in the approved rate schedule.
  7. Contractor agrees that any solid waste collected by Contractor shall be disposed of at a processing facility or disposal area approved by the City and complying with all applicable laws and regulations.
  8. Contractor shall provide a standard procedure for the collection of no less than one bulky item per week, per customer, at no additional charge to the customers or the City.  Contractor shall not be obligated to pick-up any item prohibited by state law from being placed in a sanitary landfill. 
  9. Contractor agrees to offer to provide at least one lidded trash cart on wheels to each customer eligible for services.
  10. Contractor agrees that the weekly amount of solid waste picked up per residential customer shall be not less than the contents of a 95-gallon trash can and one (1) bulky item.
  11. Waste pick-up must occur once per week and on the same day.
  12. Contractor shall file a schedule of routes and days of collection for each route with the City Clerk to include all current customers, including those inside and outside of the City limits.
  13. In the event that Contractor shall fail or refuse to perform its duties and obligations, or shall become insolvent, or shall become the subject of a proceeding in bankruptcy, or shall become the subject of any proceeding of any appointment for a receiver, or in the event of an assignment by Contractor for the benefit of its creditors, or the taking of its trucks, equipment, vehicles, and other facilities used in connection with the performance of the work under any execution against Contractor, in such events, the City may, at its option, and upon five (5) days written notice, declare the Contractor to be in breach of its agreement and declare the same canceled and terminated, in which case each party shall be relieved of further obligation and liability under the agreement.
  14. Contractor agrees to provide the services required for compliance with necessary solid waste collection services within the City and it is expressly understood and agreed that should Contractor fail or refuse to perform its duties and obligations or to comply with the agreed provisions, that it may be subject to liquidated damages in the amount of $100.00 per day, and shall further be liable as liquidated damages in the amount of $5.00 for each customer determined to have been missed on any collection day, provided, however, that such liquidated damages shall begin only after Contractor has been notified by the City of its failure to perform.
  15. Contractor shall not perform any service within one-quarter mile of the City limits for an amount less than the rate the City charges.