Author: Casey Crews

A RESOLUTION ESTABLISHING A PROCEDURE FOR THE HANDLING OF DENIED CHECK PAYMENTS

WHEREAS, A check submitted for payment for utilities may be denied payment by its bank of record due to lack of funds in the account or the account being closed; and

WHEREAS, denial of payment by the bank of record results in the account of the customer who presented the check as payment being in arrears;

NOW, THEREFORE, BE IT RESOLVED by the Board of Alderman of the City of Rich Hill, Missouri, that outstanding payments and additional fees shall be due within five (5) business days from the return date of the check; and

RESOLVED, that payments will only be accepted in the form of cash, money order, credit card or bank-certified payment; and

RESOLVED, that if payment is not received within the five (5) day period, service(s) will be terminated and disconnect fees will be assessed to the account; and

RESOLVED, that service(s) will be terminated immediately and fees assessed to the account immediately in cases where a returned payment was for deposit or reconnection; and

RESOLVED, that any customer whose account indicates two (2) returned checks to the City for Utility payments will be subject to no-checks-accepted payment policy for any future payments; and

RESOLVED, that outstanding returned checks not corrected within ten (10) business days after the return date of the check will be sent to the prosecuting attorney’s office for collection.

PASSED, APPROVED and ADOPTED, by the Board of Alderman of the City of Rich Hill, Missouri, this 9^th day of October, 2019.

______________________________

Jason Rich, Mayor

(seal)

ATTEST:

______________________________

Casey Crews, City Clerk

A RESOLUTION OF THE BOARD OF ALDERMEN OF THE CITY OF RICH HILL AMENDING THE CITY’S WORK RULES AND PROCEDURES TO ADDRESS MEDICAL MARIJUANA.

 WHEREAS, on November 6, 2018, Missouri voters approved an amendment to the Missouri Constitution, providing for the right to access medical marijuana and allowing for the limited legal production, distribution, sale, and purchase of marijuana for medical use; and

WHEREAS, on January 9, 2019, the Board of Aldermen approved Resolution No. 2019-1, Work Rules and Procedures; and

WHEREAS, the Board of Aldermen now desires to amend Resolution No. 2019-1, Work Rules and Procedures, to include a new article, Article 7.1, to address medical marijuana.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RICH HILL, MISSOURI AS FOLLOWS, TO WIT:

SECTION 1. That Resolution No. 2019-1, Work Rules and Procedures, be amended to include a new article, Article 7.1, to read as follows:

ARTICLE 7.1                       Medical Marijuana

No employee of the City shall report to work under the influence of medical marijuana. No employee shall consume or administer medical marijuana while at work or on City of Rich Hill property. Medical marijuana is considered a controlled substance under these Work Rules and Procedures, even if an employee is permitted to use and possess medical marijuana under Missouri law.

No employee of the City shall bring paraphernalia used for consuming or administering medical marijuana onto City of Rich Hill property.

Missouri law prohibits driving under the influence of medical marijuana. City employees should be aware that marijuana can remain in a person’s system for several days. Therefore, employees who are required to use a City vehicle for work or are allowed to use a City vehicle for limited private use should avoid the use of medical marijuana.

SECTION 2. This Resolution shall be in full force and effect immediately upon its approval by the Board of Aldermen of the City of Rich Hill, Missouri.

PASSED AND APPROVED BY THE BOARD OF ALDERMEN OF THE CITY OF RICH HILL, MISSOURI, THIS 9^th DAY OF OCTOBER, 2019.

_________________________________

Jason Rich, Mayor

Attest:

______________________________

Casey Crews, City Clerk

BE IT RESOLVED BY THE BOARD OF ALDERMAN OF THE CITY OF RICH HILL, MISSOURI, ESTABLISHING INTERNAL CONTROL RISK ASSESSMENT POLICY FOR 2019, AS FOLLOWS:

 Cash Control

1. Cash Register is to be closed out at the end of business daily and deposited at the bank the no later than the following morning.
2. Two people will check the money and deposit totals, unless only one bonded employee is working that day. If only one employee checks the money and deposit totals, another employee will review upon returning to work.
3. No personnel except for the Clerks that are bonded at City Hall shall receive money for the City.

Credit Cards and Charge Accounts

1. Charge Account at Food Fair Supermarket and Heuser Hardware:
   1. All tickets must be signed by the employee with the reason for the purchase.
   2. Failure to submit the ticket with the required documentation, the employee will be responsible for the purchase or provide proof that the purchase was made on the behalf of the City.
2. Gas Cards are issued to each department.
   1. Employees will sign each ticket.
   2. Employees will write the mileage and number of vehicle on each ticket.
   3. Failure to submit the ticket with the required documentation, the employee will be responsible for the purchase or provide proof that the purchase was made on the behalf of the city.
3. Walmart & Orscheln Cards are to be kept by the City Clerk/Assistant City Clerk.
   1. Credit card must be checked out from the City Clerk/ Assistant City Clerk.
   2. Employees will return the card and ticket to the City Clerk/Assistant City Clerk.
   3. All tickets must be signed by the employee with the reason for the purchase.
   4. Failure to submit the ticket with the required documentation, the employee will be responsible for the purchase or provide proof that the purchase was made on the behalf of the city.

Purchasing

1. Requisitions are required for a purchase of more than $1,000.00 or purchases that exceed to total budget for that fund.
2. Each Packing slip or invoice shall state the reason for the purchase and be signed by the employee.
3. Emergency purchases, for more than $1,000.00 may be made with two signatures from the Mayor, President of the Board, or Alderman. Emergency purchases qualify as anything time sensitive that needs to be addressed before the next Board Meeting.
4. Tools and hand tools costing more than $25.00 can be replaced up to $250.00 (with a signed report attached to the invoice.)
5. Purchases of $1,000.00 or less shall be made by the Mayor, City Superintendent, City Clerk, Chief of Police, Fire Chief, or Electric Superintendent. Purchases shall be budgeted and each packing slip or invoice shall state the reason for the purchase and be signed by the authorized personnel.

Inventory

1. Each department supervisor will be responsible for all items in their department.
2. A yearly inventory will be turned into the City Clerk or Assistant City Clerk signed by the department supervisor.
3. The City Clerk or Assistant City Clerk will keep an inventory of all items checked out to each employee. Each employee’s inventory will be checked at least once a year and the employee will be required to sign the inventory sheet.
4. Failure to produce any item on the inventory sheet that is checked out to an employee will result in the employee being charged the replacement cost of that item.

Buildings

Each building is to be locked at the end of each business day. It is the responsibility of the supervisor to make sure that this is done.

Vehicles/Equipment

1. All vehicles are to be locked when not in use.
2. The equipment and vehicles of the city ARE NOT for public use and will not be driven by anyone other than an employee of the City of Rich Hill. No employee personal use of vehicles or equipment.

__________________________

Jason Rich, Mayor

Attest:

____________________________

Casey Crews, City Clerk