Category: Resolution

CITY OF RICH HILL, MISSOURI

A RESOLUTION OF THE CITY OF RICH HILL, MISSOURI, APPROVING THE AMOUNTS FOR CERTAIN FEES AND CHARGES.

WHEREAS, the Board of Aldermen of the City of Rich Hill, Missouri (the “Board”), has determined that certain fees and charges shall be listed in the City Fee Schedule; and

WHEREAS, the Board of Aldermen is to review and approve the City Fee Schedule on an annual basis.

NOW THEREFORE, be it resolved by the Board of Aldermen of the City of Rich Hill, Missouri, as follows:

SECTION 1 – The current amounts for City fees and charges shall be as set forth in the City Fee Schedule, which is attached hereto as Exhibit A and incorporated by this reference.  Any fees and charges not listed in the City Fee Schedule shall be as set forth in the applicable ordinance.

SECTION 2 – This Resolution shall be in full force and effect from and after its passage.

PASSED, APPROVED and ADOPTED, by the Board of Alderman of the City of Rich Hill, Missouri, this 13^th day of April 2022.

____________________________

Nathan Kassner, Mayor

ATTEST:

_______________________________                

Casey Crews, City Clerk

Ayes:

Nays:

Absent:

EXHIBIT A

City Fee Schedule

Ordinance 1698 Bill No. 699 Greenlawn Cemetery:

ARTICLE 2 – INTERMENT

1. Section 2 – Grave Space Costs
   1. Grave Space Cost                                           $550.00
   2. Payment Plan Handling Charge                     $  25.00
2. Section 3 – Perpetual Care
   1. Perpetual Care (per grave space)                   $125.00
3. Section 5 – Regulation of Disinterment
   1. Disinterment                                                   $750.00
4. Section 6 – Interment Fees
   1. Vault or box
      1. Weekday                                             $550.00
      1. Saturdays                                            $600.00
      1. Sundays & Holidays                           $700.00
      1. Infant Weekday                                  $300.00
      1. Infant Weekends & Holidays             $350.00
5. Cremated Remains
   1. Weekday                                             $200.00
   1. Weekends & Holidays                        $250.00
6. Double Burial                                                 $200.00

ARTICLE 3 – GRAVES

1. Section 1 – Placement and location of foundations, monuments, etc. and permit fees
   1. Monument Placement                                    $  15.00
2. Section 5 – Transfer of Grave Sites
   1. Grave Transfer                                               $  15.00

Ordinance 1716 Bill No. 721 Minimum Housing Standards

ARTICLE VII: PENALTIES

1. Ordinance Violation Fine                                           $100 to $500

Ordinance 1717 Bill No. 722 Mobile Home and RV

ARTICLE II: MOBILE HOMES

1. Section 7 – Violations and penalties
   1. First conviction                                                          $200 including court costs
   1. Second conviction                                                      $275 including court costs
   1. Third conviction                                                         $350 including court costs
   1. Fourth and subsequent convictions                            $450 including court costs

ARTICLE III: RECREATIONAL VEHICLES

1. Section 2 – Violations and penalties
   1. First conviction                                                          $200 including court costs
   1. Second conviction                                                      $275 including court costs
   1. Third conviction                                                         $350 including court costs
   1. Fourth and subsequent convictions                            $450 including court costs

Ordinance 1718 Bill No. 723 Parks

SECTION 1.

1. Section 2 – Reservation of Shelter Houses and Band Stand
   1. Prospect Park Small Shelter                                       $15.00 per day
   1. Prospect Park Large Shelter                                       $25.00 per day

• Park Place Bandstand                                                 $50.00 per day

• Park Place Shelter                                                      $15.00 per day

• Section 8 – Penalties
  • Ordinance Violation Fine                                           Up to $500 and court costs

Ordinance 1721 Bill No. 729 Minor Traffic

ARTICLE I: MINOR TRAFFIC VIOLATION

1. Section 2 – Penalty for Minor Traffic Violations
   1. Minor Traffic Fine                                                      Up to $225
2. Section 24 – Seat Belt and Child Safety Restraints Required, Exemptions, Penalty
   1. Penalty
      1. Fine – Section b & c                                              Not to exceed  $10 and no court costs
      1. Fine – Section d                                                    Not to exceed $25 and court costs

Ordinance 1730 Bill No. 735 Wastewater

ARTICLE III

1. Section 2
   1. Sewer Permit                                                  $25.00

ARTICLE IV

2. Section 2
   1. Residential/Commercial Permit                     $25.00
   2. Industrial Permit                                             $25.00
   3. Residential Sewer Tap                                    $350.00
   4. Commercial Sewer Tap                                  $350.00

ARTICLE VIII – VIOLATIONS

3. Section 2
   1. Violation                                                         $150.00

ARTICLE IX – RATES

4. Section 3
   1. Inside City Limits                                           $.00760 per gallon

($7.60 per 1000 gallons)

4. Outside City Limits                                        $.00890 per gallon

($8.90 per 1000 gallons)

4. Base Fee                                                         $19.50 Inside City Limits

$20.80 Outside City Limits

1. Ordinance 1734 Bill No. 739 Water
2. Section 3 – Rate Schedule
   1. Inside City Limits                                           $.01150 per gallon

($11.50 per 1000 gallons)

1. Outside City Limits                                        $.01400 per gallon

($14.00 per 1000 gallons)

1. Base Fee                                                         $33.00 Inside City Limits

$36.00 Outside City Limits

1. Primacy Fee                                                   
   1. Un-metered/not greater than               $5.28 per year

1 inch

1. Greater than 1 inch and equal to         $21.00 per year

or less than 2 inches

1. Greater than 2 inches and equal         $102.00 per year

to or less than 4 inches          

1. Greater than 4 inches                          $198.00 per year
2. Section 5 – Water User’s Bills
   1. Late fee                                                           10% of unpaid bill
   2. Delinquent amount allowed                           $25.00
   3. Administrative Fee                                         $40.00
   4. Second meter reading issue                            $50.00 additional charge
   5. Third meter reading issue                               $50.00 additional charge

$20.00 disconnection fee

3. Section 6 – Service
   1. Installation/Removal Fees
      1. Inside City Limits ¾ inch water tap   $800.00
      1. Inside City Limits any other size       $4200.00 plus 10%
      1. Outside City Limits ¾ inch water tap $900.00
      1. Outside City Limits any other size     $4200.00 plus 10%
      1. Connection fee                                    $10.00
4. DepositsCredit Application                              $5.00Yellow Tier                                        $100.00Red Tier                                              $200.00
5. Work MetersConstruction Account                         $50.00
6. Garden MeterInstallation                                          $800.00

4. Section 9 – Water Meter Repair/Damage
   1. Customer Destruction/Damage                      $500.00
5. Section 15 – Discontinuance of Water Service
   1. Non-payment of any account
      1. Administrative Fee                             $40.00

Ordinance 1744 Bill No. 747 Nuisances and Other Debris

ARTICLE I – MUNICIPAL ORDINANCE VIOLATIONS

1. Section 3
   1. First Violation                                                $200.00 including court costs;
   2. Second Violation                                            $250.00 including court costs;
   3. Third Violation                                               $350.00 including court costs;
   4. Fourth and subsequent violations                   $450.00 including court costs

ARTICLE II – ABATEMENT OF MUNICIPAL ORDINANCE VIOLATIONS

1. Section 17 – Cost of City abatement and rights to collect
   1. City Abatement                                  $50.00 including costs to abate;
   2. Penalty                                                            $50.00 administrative cost
   3. Contractor Abatement                        Contractor rate per written agreement

Ordinance 1746 Bill No. 750 Rural Fire Protection Services

1. SECTION 6 – Fees for membership
   1. Commercial building                                      $110.00
   1. Each habitable dwelling                                 $  80.00
   1. A tract of land with improvements                 $  50.00

other than a dwelling

• A tract without improvements when the        $  40.00

member has a current membership under

subsection (a), (b), or (c).

• A track without improvements when the       $  50.00

member does not have a current membership

under subsection (a), (b), or (c).

Fees are for each commercial building, each dwelling and/or each tract of land for which there is to be rural fire protection services.

• SECTION 9 – Liability of non-member
  • Responding to an emergency                         $100.00
  • Each hour or proportional sum for each         $250.00

quarter-hour spent providing emergency

services

Ordinance 1749 Bill No. 753 Refuse

1. Section 6 – Demolition and Construction Waste Permits; Inspections
   1. Section 6.2 –
      1. Liability Insurance Policy                  $1,000,000.00 combined single limit
2. Section 6.4 –
   1. Demolition and Construction

Waste Permit Fee                               $  35.00 for 30 days

                                                            $  35.00 for each additional

                                                            30-day period, up to 120 days

2. Section 10 – Service Charges/Deposits
   1. Residential Users
      1. Inside City Limits – No Cart               $21.25 per month
      1. Inside City Limits – Cart                     $22.25 per month
      1. Outside City Limits – No Cart            $27.45 per month
      1. Outside City Limits – Cart                  $29.45 per month
      1. Deposit                                               $ 58.90
      1. Each additional BL & Sons Cart        $    5.00
3. Commercial Users
   1. Inside City Limits – No Cart               $27.05 per month
   1. Inside City Limits – Cart                     $29.05 per month
   1. Outside City Limits – No Cart            $33.25 per month
   1. Outside City Limits – Cart                  $35.25 per month
   1. Deposit                                               $ 70.50
   1. Each additional BL & Sons Cart        $    5.00

2. Hopper cycle                                                  $   5.00 minimum per cycle
3. Dumpsters                                                     
   1. 1 Pick-Up Weekly     
      1. 2 Yard Inside City Limits       $ 82.25
      1. 2 Yard Outside City Limits    $ 84.25
      1. 3 Yard Inside City Limits       $100.75
      1. 3 Yard Outside City Limits    $102.75
      1. 4 Yard Inside City Limits       $121.00
      1. 6 Yard Inside City Limits       $156.25
   1. 2 Pick-Ups Weekly
      1. 2 Yard Inside City Limits       $122.75
      1. 2 Yard Outside City Limits    $124.75
      1. 3 Yard Inside City Limits       $159.75
      1. 3 Yard Outside City Limits    $161.75
      1. 4 Yard Inside City Limits       $193.75
      1. 6 Yard Inside City Limits       $270.15
   1. 3 Pick-Ups Weekly
      1. 2 Yard Inside City Limits       $163.25
      1. 2 Yard Outside City Limits    $165.25
      1. 3 Yard Inside City Limits       $218.75
      1. 3 Yard Outside City Limits    $220.75
      1. 4 Yard Inside City Limits       $270.00
      1. 6 Yard Inside City Limits       $385.25

Ordinance 1753 Bill No. 760 Rural Fire Protection Services

1. Section 6 – Fees for Membership
   1. Commercial building                          $110.00
   1. Each habitable dwelling                                 $  80.00
   1. A tract of land with improvements                $  50.00
      other than a dwelling
   1. A tract of land without improvements           $  40.00

when the member has a current
membership under subsection (a), (b), or (c.)

• A tract of land without improvements           $  50.00
  when the member does not have a current
  membership under subsection (a), (b), or (c).
• Section 9 – Liability of non-member
  • Emergency response                                       $100.00
  • Emergency services provided                         $250.00
    (per hour or a proportional sum for each quarter hour)
    
    

A RESOLUTION OF THE CITY OF RICH HILL, MISSOURI, AUTHORIZING THE MAYOR, ON BEHALF OF THE CITY, TO ENTER INTO A CONTRACT FOR PURCHASE AND SALE OF DISTRIBUTION FACILITIES BETWEEN THE CITY OF RICH HILL, MISSOURI AND OSAGE VALLEY ELECTRIC COOPERATIVE ASSOCIATION; AND AUTHORIZING THE MAYOR AND OTHER CITY OFFICIALS TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY AND TO TAKE ALL ACTION NECESSARY, TO COMPLETE AND PERFORM SAID CONTRACT.

            WHEREAS, the Voters of the City of Rich Hill, Missouri approved Question 2 on the April 6, 2021 election ballot by more than two-thirds vote authorizing the City of Rich Hill to sells its city-owned electrical distribution system to Osage Valley Electric Cooperative Association to engage in the sale, supply, and delivery of electric services at retail within the City, including the right to use and occupy the right-of-way for the location, construction, erection, operation, maintenance of said system; and

            WHEREAS, the Mayor and the Board of Aldermen have determined that the terms and provisions of the proposed contract between City of Rich Hill, Missouri and Osage Valley Electric Cooperative Association for these services will serve the best interests of the City.

            NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RICH HILL, MISSOURI, AS FOLLOWS:

            SECTION 1. The City of Rich Hill, Missouri, shall enter into a Contract for Purchase and Sale of Distribution Facilities between City of Rich Hill, Missouri (“City”) and Osage Valley Electric Cooperative Association, Inc. (“OVEC”) for the sale of the city’s electric distribution facilities to OVEC and for City to grant OVEC a franchise to engage in the sale, supply, and delivery of electric services at retail within the City.  A true and accurate copy of the proposed said Contract is attached hereto as Exhibit A and incorporated herein by reference.

            SECTION 2. The Mayor and City Clerk are hereby authorized to execute the above-mentioned Contract on behalf of the City, and the Mayor and other City Officials are authorized to take all action necessary to complete and perform the said Contract.

            SECTION 3. This resolution shall be in full force and effect from and after its passage and approval.

            PASSED BY THE BOARD OF ALDERMEN AND APPROVED BY THE MAYOR OF THE CITY OF RICH HILL, MISSOURI THIS 21^ST DAY OF JULY, 2021.

                                                                        ___________________________________

                                                                        Jason Rich, Mayor

ATTEST:

____________________________

Casey Crews, City Clerk

RESOLUTION TO BE USED BY CITIES WHEN APPLYING FOR PARTICIPATION IN THE NFIP

Whereas, certain areas of the City of Rich Hill are subject to periodic flooding causing serious damages to properties within these areas; and

Whereas, relief is available in the form of federally subsidized flood insurance as authorized by the National Flood Insurance Act of 1968; and

Whereas, it is the intent of this Board of Alderman to require recognition and evaluation of flood hazards in all official actions relating to land use in areas having these hazards; and

Whereas, this body has the legal authority to adopt land use and control measures to reduce future flood losses pursuant to RSMo 79.110.

Now, therefore be it resolved, that this Board of Alderman hereby:

1.        Assures the Federal Insurance Administration that it will enact as necessary, and maintain in force in those areas having flood hazards, adequate land use and control measures with effective enforcement provisions consistent with the Criteria set forth in Section 60.3 of the National Flood Insurance Program regulations; and

2.        Vests the Mayor or designee with the responsibility, authority, and means to:

           a.        Assist the Federal Insurance Administrator, at his\her request, in delineating the limits of the areas having special flood hazards;

           b.        Provide such information as the Administrator may request concerning present uses and occupancy of the floodplain areas;

           c.        Cooperate with Federal, State, and local agencies and private firms which undertake to study, survey, map, and identify floodplain areas, and cooperate with neighboring communities and the county with respect to management of adjoining floodplain areas in order to prevent aggravation of existing hazards;

           d.        When received from the Administrator, complete and submit those reports which advise the Administrator on the progress made within the community in the development and implementation of floodplain management measures; and

           e.        Upon occurrence, notify the Administrator in writing whenever the boundaries of the community have been modified by annexation or loss of authority to adopt and enforce floodplain management regulations for a particular area.  Included in such notification will be a map of the community, suitable for reproduction, which clearly delineates the new corporate limits or new area for which the community has assumed or relinquished floodplain management regulatory authority.

3.        Appoints the Mayor or designee to maintain for public inspection and to furnish upon request, for the determination of applicable flood insurance risk premium rates any certificates of floodproofing and information on the elevation (in relation to mean sea level) of the lowest floor (including basement) of all new or substantially improved structures; and

4.        Agrees to take such other official action as may be reasonably necessary to carry out the objectives of the Program.

adopted and passed, by the Board of Alderman of the City of Rich Hill this 9^th of June, 2021.

                                                                                          _____________________________________________

               (Seal of the City)                                                                           Nathan Kassner, President of the Board

                                                                           Attest:                                                                                                           

                                                                                          __________________________________________  __                                                                       

                                                                                                         Amber Barker, Assistant City Clerk

A Resolution authorizing a facilities and services agreement with the Rich Hill 4th of July Committee for the use of Park Place and Prospect Park; Olive Street from Fayette Street to Second Street; Park Street from 14^th Street to McCombs Street; Maple Street from 8th Street to 6^th Street; Pine Street from Railroad Street to 6^th Street; Railroad Street from Park Street to Pine Street; 7^th Street from Walnut Street to Pine Street; 6^th Street from Walnut Street to Maple Street; 5^th Street from Walnut Street to Maple Street; 3^rd Street from Walnut Street to Maple Street; 2^nd Street from Olive Street to Park Street; 1^st Street from Chestnut Street to Park Street; and Fayette Street from Chestnut Street to Park Street for the Fourth of July Celebration, Fireworks Display, and Parade; and fixing the time when this resolution shall become effective.   

BE IT RESOLVED, by the Board of Aldermen of the City of Rich Hill, Missouri, as follows:

SECTION 1 – The Mayor of Rich Hill is hereby authorized to execute a facilities and services agreement with the Rich Hill 4th of July Committee for the use of  Park Place and Prospect Park; Olive Street from Fayette Street to Second Street; Park Street from 14^th Street to McCombs Street; Maple Street from 8th Street to 6^th Street; Pine Street from Railroad Street to 6^th Street; Railroad Street from Park Street to Pine Street; 7^th Street from Walnut Street to Pine Street; 6^th Street from Walnut Street to Maple Street; 5^th Street from Walnut Street to Maple Street; 3^rd Street from Walnut Street to Maple Street; 2^nd Street from Olive Street to Park Street; 1^st Street from Chestnut Street to Park Street; and Fayette Street from Chestnut Street to Park Streetfor the Fourth of July Celebration, Fireworks Display, and Parade. The form and content of the agreement shall be substantially in the same form as set forth in “Exhibit A” attached hereto and made a part hereof as fully as if set forth herein verbatim.

SECTION 2 – This resolution shall be in full force and effect from and after its passage.

PASSED this 9^th day of June 2021

ATTEST:

 ____________________________                            ______________________

 Amber Barker, Deputy City Clerk                            Nathan Kassner, President of the Board

APPROVED AS TO FORM:

Ayes: Kassner, Bonham, Thompson                                             

Nays:  

Abstain: 

EXHIBIT A

Rich Hill 4th of July Committee

Facilities and Services Agreement

This agreement is entered into by and between the Rich Hill 4th of July Committee hereinafter referred to as “Committee” and City of Rich Hill hereinafter referred to as “City” for the use ofPark Place and Prospect Park; Olive Street from Fayette Street to Second Street; Park Street from 14^th Street to McCombs Street; Maple Street from 8th Street to 6^th Street; Pine Street from Railroad Street to 6^th Street; Railroad Street from Park Street to Pine Street; 7^th Street from Walnut Street to Pine Street; 6^th Street from Walnut Street to Maple Street; 5^th Street from Walnut Street to Maple Street; 3^rd Street from Walnut Street to Maple Street; 2^nd Street from Olive Street to Park Street; 1^st Street from Chestnut Street to Park Street; and Fayette Street from Chestnut Street to Park Street for the Fourth of July Celebration, Fireworks Display, and Parade. In consideration of the mutual benefits to be derived, the parties agree to the following terms and conditions.

A.        PURPOSE OF USE

The City shall make available the facilities as specified above including, but not limited to, Park Place Pavilion, sidewalks, Prospect Park shelter houses, sand volleyball courts, tables and parking areas.  The City shall not be liable for any delays, failures, or accidents that may affect the services and use of the facilities.

 B.       DATE OF USE

The Committee meeting/event/convention/conference shall be held on June 30^th-July 4^th with set up on June 27^th-July 1^st and clean up July 5^th-10^th.

The Committee shall pay the City for rent of the properties and for use of facilities as follows: $10.00 + out of pocket expenses to be billed after the event (electric and water usage, damages, if any, and up to but not to exceed $500 for security). A deposit of $500 shall be paid upon execution and delivery of this agreement.Any changes to the original agreement shall be in writing and signed by both parties.

C.        FIREWORKS DISPLAY

1. Whereas, there is a large increase in foot traffic, business sales, tourism that results in financial benefits that the City receives solely from this event the City shall contribute $5,000 for the purchase of fireworks used during the fireworks display.

• The Committee shall provide the City with a copy of the receipt for the total of the fireworks purchased.

D.        OTHER CONDITIONS

1. To the extent allowed by law, the Committee shall indemnify, protect, defend and hold harmless the City, its officers, agents, and employees from any and all liability including claims, demands, losses, costs, damages, and expenses of every kind and description (including death) or injuries to persons or damages to property arising out of the Committee’s use of the City’s facilities and services.    
2. The Committee may advertise any performance, exhibition, attraction or public display that meets with the approval of the City as to the means and manner of the advertising.  No programs shall be sold without the consent of the Board of Alderman.
3. The Committee shall comply with all rules and requirements of the Police Department and other appropriate authorities; shall obtain and pay for all necessary permits and licenses; and shall not do or suffer to be done anything on the premises during the term of this agreement that is in violation of the state or federal law or the City ordinances, rules and regulations.

Due to increased foot traffic, business sales and tourism in the City and because the festivity providers require them to be onsite to provide services, Article 2 of Ordinance 1711 shall not be in effect inside the street-closed areas during the dates of use registered with the Committee.

• No booths or obstructions of any kind shall be allowed in front of water fountains. The Committee shall not injure or mar, or in any manner deface the premises; no bills, signs, or other articles shall be posted, nailed or otherwise attached to any part of the facilities in any manner as to injure, deface, or destroy the same. The Committee covenants and agrees that it shall, upon the termination of this agreement, surrender the premises in as good order and condition as existed at the commencement of the agreement, acts of God and ordinary wear and tear excepted.
• Neither the Committee nor the festival providers shall bring onto, or possess on the City premises animals, pets, contraband, or other controlled substances.
• The Committee shall not assign this agreement or permit any use of the premises other than herein specified, or let any article be brought into or act done on the premises that vitiate or increase the premiums of the insurance policy or policies held by the City on its facilities, of which the premises are a part of.
• The City shall have, at all time, free access to the premises for conducting necessary inspections or attending to any other matter that is usual and customary in managing and regulating the facility. The keys and other locking devices may be logged out from the City in accordance to the City’s key policy.
• The City, its employees, servants and agents shall not be responsible for any damage to the property or injury that may happen to the Committee’s agents, servants and employees, or to property that may belong to any other person including any of the general public that may attend the festival when the loss arises from theft, fire or any other circumstance.
• The Committee through its concessionaire shall have the sole right:
• to sell or serve refreshments, including food, confectionary, drinks (excluding alcoholic beverages), cigars, cigarettes, and other such articles;
• to sell raffles during programs, souvenirs, and novelties; and
• the right to conduct check stands.
• Extra charges shall be paid for labor and materials when an excessive amount of cleaning is required to return the areas used to their prior condition. Extra charges shall also be due for damages resulting from loss or misuse of any furnishings or grounds equipment when repairs or replacements are required.
• The City shall not be responsible for damage to or loss of any materials or equipment left at the facilities, on display or in storage.
• The Committee and the City agree, stipulate and recognize that in entering this agreement, they are not in any way partners, co-partners, or in any way jointly interested in any mutual enterprise, but are to each other lessor and lessee respectively, and occupy that status only.
• The Committee agrees that if the facilities, or any part thereof, shall be destroyed or damaged by fire or any other cause, or if any other casualty or unforeseen occurrence shall render the fulfillment of this agreement or render the performance of any of its terms thereof by the City impractical of impossible, then and thereupon, this agreement shall terminate; and in the event the term of this agreement shall have begun prior to any such occurrence, the Committee shall pay rent for the premises for the number of days used at the rate herein specified.
• Pursuant to Ordinance 1711, the Committee is hereby granted and exception to Ordinance 1711, in that it is authorized to utilize mobile homes and recreational vehicles in conjunction with the activities outlined in this Agreement.

Rich Hill 4^th of July Committee:                                  City of Rich Hill, Missouri:

By:                                                                  By:                                                     

                  Natalea Platt, President                            Nathan Kassner, President of the Board

Date:                                                                           Date:                                                  

Attest:                                                

                                                                                    Amber Barker, Deputy City Clerk

Date:                                                  

APPENDIX A

INSURANCE BY THE PRESENTER

Presenter shall carry during the terms of the Agreement, at its own expense, commercial General Liability Insurance (comparable to Comprehensive General Liability Insurance) against all claims or suits with the following minimum limit of liability:

$1,000,000 Combined single limit for bodily injury and property damage, per occurrence and aggregate.

All insurance policy(s) shall provide that the required insurance shall not be cancelled or altered, except after 10 days written notice has been given to “The Mayor” at 120 N. 7^th Street, City Hall, Rich Hill, MO 64779

A certificate of insurance evidencing the above requirements is to be filed with the City of Rich Hill at 120 N. 7^th Street, City Hall, Rich Hill, MO 64779, prior to the date of the performance.

Rich Hill 4^th of July Committee:                                  City of Rich Hill, Missouri:

By:                                                                  By:                                                     

                  Natalea Platt, President                                 Nathan Kassner, President of the Board

Date:                                                                           Date:                                                  

Attest:                                                

                                                                                         Amber Barker, Deputy City Clerk

Date:                                                  

APPENDIX B

A RESOLUTION ESTABLISHING A PROCEDURE FOR THE HANDLING OF DENIED CHECK PAYMENTS

WHEREAS, A check submitted for payment for utilities may be denied payment by its bank of record due to lack of funds in the account or the account being closed; and

WHEREAS, denial of payment by the bank of record results in the account of the customer who presented the check as payment being in arrears;

NOW, THEREFORE, BE IT RESOLVED by the Board of Alderman of the City of Rich Hill, Missouri, that outstanding payments and additional fees shall be due within five (5) business days from the return date of the check; and

RESOLVED, that payments will only be accepted in the form of cash, money order, credit card or bank-certified payment; and

RESOLVED, that if payment is not received within the five (5) day period, service(s) will be terminated and disconnect fees will be assessed to the account; and

RESOLVED, that service(s) will be terminated immediately and fees assessed to the account immediately in cases where a returned payment was for deposit or reconnection; and

RESOLVED, that any customer whose account indicates two (2) returned checks to the City for Utility payments will be subject to no-checks-accepted payment policy for any future payments; and

RESOLVED, that outstanding returned checks not corrected within ten (10) business days after the return date of the check will be sent to the prosecuting attorney’s office for collection.

PASSED, APPROVED and ADOPTED, by the Board of Alderman of the City of Rich Hill, Missouri, this 9^th day of October, 2019.

 

______________________________

Jason Rich, Mayor

(seal)

ATTEST:

 

______________________________

Casey Crews, City Clerk

A RESOLUTION OF THE BOARD OF ALDERMEN OF THE CITY OF RICH HILL AMENDING THE CITY’S WORK RULES AND PROCEDURES TO ADDRESS MEDICAL MARIJUANA.

 WHEREAS, on November 6, 2018, Missouri voters approved an amendment to the Missouri Constitution, providing for the right to access medical marijuana and allowing for the limited legal production, distribution, sale, and purchase of marijuana for medical use; and

WHEREAS, on January 9, 2019, the Board of Aldermen approved Resolution No. 2019-1, Work Rules and Procedures; and

WHEREAS, the Board of Aldermen now desires to amend Resolution No. 2019-1, Work Rules and Procedures, to include a new article, Article 7.1, to address medical marijuana.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RICH HILL, MISSOURI AS FOLLOWS, TO WIT:

SECTION 1. That Resolution No. 2019-1, Work Rules and Procedures, be amended to include a new article, Article 7.1, to read as follows:

ARTICLE 7.1                       Medical Marijuana

No employee of the City shall report to work under the influence of medical marijuana. No employee shall consume or administer medical marijuana while at work or on City of Rich Hill property. Medical marijuana is considered a controlled substance under these Work Rules and Procedures, even if an employee is permitted to use and possess medical marijuana under Missouri law.

No employee of the City shall bring paraphernalia used for consuming or administering medical marijuana onto City of Rich Hill property.

Missouri law prohibits driving under the influence of medical marijuana. City employees should be aware that marijuana can remain in a person’s system for several days. Therefore, employees who are required to use a City vehicle for work or are allowed to use a City vehicle for limited private use should avoid the use of medical marijuana.

SECTION 2. This Resolution shall be in full force and effect immediately upon its approval by the Board of Aldermen of the City of Rich Hill, Missouri.

PASSED AND APPROVED BY THE BOARD OF ALDERMEN OF THE CITY OF RICH HILL, MISSOURI, THIS 9^th DAY OF OCTOBER, 2019.

 

_________________________________

Jason Rich, Mayor

 

Attest:

 

______________________________

Casey Crews, City Clerk

BE IT RESOLVED BY THE BOARD OF ALDERMAN OF THE CITY OF RICH HILL, MISSOURI, ESTABLISHING INTERNAL CONTROL RISK ASSESSMENT POLICY FOR 2019, AS FOLLOWS:

 Cash Control

1. Cash Register is to be closed out at the end of business daily and deposited at the bank the no later than the following morning.
2. Two people will check the money and deposit totals, unless only one bonded employee is working that day. If only one employee checks the money and deposit totals, another employee will review upon returning to work.
3. No personnel except for the Clerks that are bonded at City Hall shall receive money for the City.

Credit Cards and Charge Accounts

1. Charge Account at Food Fair Supermarket and Heuser Hardware:
   1. All tickets must be signed by the employee with the reason for the purchase.
   2. Failure to submit the ticket with the required documentation, the employee will be responsible for the purchase or provide proof that the purchase was made on the behalf of the City.
2. Gas Cards are issued to each department.
   1. Employees will sign each ticket.
   2. Employees will write the mileage and number of vehicle on each ticket.
   3. Failure to submit the ticket with the required documentation, the employee will be responsible for the purchase or provide proof that the purchase was made on the behalf of the city.
3. Walmart & Orscheln Cards are to be kept by the City Clerk/Assistant City Clerk.
   1. Credit card must be checked out from the City Clerk/ Assistant City Clerk.
   2. Employees will return the card and ticket to the City Clerk/Assistant City Clerk.
   3. All tickets must be signed by the employee with the reason for the purchase.
   4. Failure to submit the ticket with the required documentation, the employee will be responsible for the purchase or provide proof that the purchase was made on the behalf of the city.

Purchasing

1. Requisitions are required for a purchase of more than $1,000.00 or purchases that exceed to total budget for that fund.
2. Each Packing slip or invoice shall state the reason for the purchase and be signed by the employee.
3. Emergency purchases, for more than $1,000.00 may be made with two signatures from the Mayor, President of the Board, or Alderman. Emergency purchases qualify as anything time sensitive that needs to be addressed before the next Board Meeting.
4. Tools and hand tools costing more than $25.00 can be replaced up to $250.00 (with a signed report attached to the invoice.)
5. Purchases of $1,000.00 or less shall be made by the Mayor, City Superintendent, City Clerk, Chief of Police, Fire Chief, or Electric Superintendent. Purchases shall be budgeted and each packing slip or invoice shall state the reason for the purchase and be signed by the authorized personnel.

Inventory

1. Each department supervisor will be responsible for all items in their department.
2. A yearly inventory will be turned into the City Clerk or Assistant City Clerk signed by the department supervisor.
3. The City Clerk or Assistant City Clerk will keep an inventory of all items checked out to each employee. Each employee’s inventory will be checked at least once a year and the employee will be required to sign the inventory sheet.
4. Failure to produce any item on the inventory sheet that is checked out to an employee will result in the employee being charged the replacement cost of that item.

Buildings

Each building is to be locked at the end of each business day. It is the responsibility of the supervisor to make sure that this is done.

Vehicles/Equipment

1. All vehicles are to be locked when not in use.
2. The equipment and vehicles of the city ARE NOT for public use and will not be driven by anyone other than an employee of the City of Rich Hill. No employee personal use of vehicles or equipment.

 

__________________________

Jason Rich, Mayor

 

Attest:

 

____________________________

Casey Crews, City Clerk